Conferencing Hardware Recommendations - GoToMeeting

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Conferencing Hardware Recommendations

What configuration will work best for you? Let us help you figure it out. First, let's start by determining which size meeting room you want to set up.

Disclaimer: GoToMeeting is no way endorsing or promoting these brands or items. We are merely representing which ones work best with our services based on independent research. All marks are owned by their respective owners and we are not using any of the marks for commercial, endorsement or promotion purposes, but merely to indicate functionality.

Topics in this article:

Personal use (1 - 2 people)

Huddle room (4 - 6 people)

Medium conference room (8 - 10 people)

Large conference room (18 - 20 people)

Personal use (1 - 2 people)

Ideal for 1:1 sessions or quick remote meetings

Required:

A computer or mobile device running the GoToMeeting software brings all the remote attendees together.

An audio device (USB or bluetooth) connects each user to the audio conference.

Recommended: 

A video-conferencing device lets you collaborate face-to-face with other participants. Learn more.

Huddle room (4 - 6 people)

Ideal for team meetings, common areas and on-the-fly collaboration

Required:

computer allows presentations or videos to be shared during the meeting, as well as connects your remote attendees with the conference room using GoToMeeting.

An audio device ensures that remote attendees can hear the in-person participants, and vice versa.

Recommended: 
  • Try GoToConference – our all-in-one hardware system that lets you set up a small to mid-sized conference room to be ready to join and host meetings in an instant! Learn more. 

A video-conferencing device lets your remote attendees see what's going on in the conference room. Learn more.

A display screen or television is great for letting everyone in the room see the presentation (without having to huddle around a single laptop).

A screen sharing solution lets the facilitator put their presentation up on the big screen – whether it be a PowerPoint presentation, document or YouTube video of their cat chasing its tail.

  • In-room participants can use a simple solution that puts the shared content on the in-room display screen and makes it easy to switch presenters (without plugging in a different laptop).

  • Remote participants won't be able to see the display screens in the room, so if you have remote attendees try GoToMeeting screen sharing instead! This will broadcast the presenter's shared screen to every attendee – including those sitting in the room together.

Optional:

A room-scheduling system helps you avoid traffic jams between different meetings, whether they're pre-scheduled or on-the-fly.

A whiteboard-sharing solution makes it easier to brainstorm during meetings and illustrate ideas in broad strokes.

  • In-room participants can use a digital whiteboard that makes it easy to save notes as the collaboration progresses.

  • Remote participants won't be able to see a whiteboard in the room, but we've got a solution for that! Try using GoToMeeting Sightboard and a webcam to broadcast the in-room whiteboard to your remote participants in real time.

Medium conference room (8 - 10 people)

Ideal for mid-sized staff meetings and group collaboration

Required:

computer allows presentations or videos to be shared during the meeting, as well as connects your remote attendees with the conference room using GoToMeeting.

An audio device ensures that remote attendees can hear the in-person participants, and vice versa.

Recommended:

A video-conferencing device lets your remote attendees see what's going on in the conference room. Learn more.

A display screen or television is great for letting everyone in the room see the presentation (without having to huddle around a single laptop).

A screen sharing solution lets the facilitator put their presentation up on the big screen – whether it be a PowerPoint presentation, document or music video from your favorite pop star.

  • In-room participants can use a simple solution that puts the shared content on the in-room display screen and makes it easy to switch presenters (without plugging in a different laptop).

  • Remote participants won't be able to see the display screens in the room, so if you have remote attendees try GoToMeeting screen sharing instead! This will broadcast the presenter's shared screen to every attendee – including those sitting in the room together.

Optional:

A room-scheduling system helps you avoid traffic jams between different meetings, whether they're pre-scheduled or on-the-fly.

A whiteboard-sharing solution makes it easier to brainstorm during meetings and illustrate ideas in broad strokes.

  • In-room participants can use a digital whiteboard that makes it easy to save notes as the collaboration progresses.

  • Remote participants won't be able to see a whiteboard in the room, but we've got a solution for that! Try using GoToMeeting Sightboard and a webcam to broadcast the in-room whiteboard to your remote participants in real time.

Large conference room (18 - 20 people)

Ideal for "All Hands" meetings, large staff meetings, etc.

Required:

computer allows presentations or videos to be shared during the meeting, as well as connects your remote attendees with the conference room using GoToMeeting.

A mic and speaker solution ensures that everyone can hear the presenters in larger rooms, and will make it easier for remote attendees to hear multiple voices clearly.

Recommended:

A video-conferencing device lets your remote attendees see what's going on in the conference room. Learn more.

A display screen, television or projector is great for letting everyone in the room see the presentation (without having to huddle around a single laptop).

A screen sharing solution lets the facilitator put their presentation up on the big screen – whether it be a PowerPoint presentation, document or training video.

  • In-room participants can use a simple solution that puts the shared content on the in-room display screen and makes it easy to switch presenters (without plugging in a different laptop).

  • Remote participants won't be able to see the display screens in the room, so if you have remote attendees try GoToMeeting screen sharing instead! This will broadcast the presenter's shared screen to every attendee – including those sitting in the room together.

Optional:

A room-scheduling system helps you avoid traffic jams between different meetings, whether they're pre-scheduled or on-the-fly.

A comprehensive telepresence system is an ideal solution for an executive board room because it provides integrated audio and high-quality video conferencing.