Schedule a Meeting in Microsoft Outlook - GoToMeeting

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Schedule a Meeting in Microsoft Outlook

The GoToMeeting Outlook Calendar Plugin allows you to use schedule, manage and start your meetings directly from within your Microsoft Outlook calendar.If you then update or reschedule the appointment on your calendar, the associated meeting will be rescheduled as well.

IMPORTANT: If you wish to use the GoToMeeting Outlook plug-in, it is highly recommended that you only schedule, update and/or cancel meetings in Outlook. This is because while all changes you make in the plug-in are automatically reflected in the web portal, changes made in the web portal are not duplicated in the Outlook plug-in. In addition, any rescheduling for meetings while in Outlook offline mode will not appear in the GoToMeeting admin site.

Notes: The Outlook Plug-in automatically uses your default audio settings when scheduling meetings. See Install GoToMeeting in Microsoft Outlook (Windows) for single machine and admin silent mode installation instructions.

Topics in this article:

Schedule a meeting via Outlook

Edit a meeting via Outlook

Remove a meeting from an Outlook appointment

Schedule a meeting via Outlook

1. Create a new meeting or appointment.

2. On the Meeting tab in the Ribbon, click Add Meeting. If prompted, sign in with your GoToMeeting credentials.

3. Session information for a new meeting (including join links and dial-in numbers) is populated in the body of the email. If you have preferred countries set, these are used. If not, and US is selected, then the US is used. For all other cases the alphabetically first selected country is used.

4. Use the Outlook fields to specify the subject, date and start/end times. The URL to connect to the meeting is added automatically to the Location field of the meeting. You can add a physical meeting room as needed.

5. Invite attendees by adding their email addresses in the To field. Click Invite Attendees in the ribbon if the To field is not displayed.

6. Click Send when finished.

Edit a meeting via Outlook

You can easily update any sessions that you originally scheduled via the Outlook plug-in.

Note: If a meeting was scheduled via the web app or desktop application, updating it in your Outlook calendar will not automatically update it in the GoToMeeting web app.

1. Open the desired appointment on your Outlook calendar.

2. Update the date, time, subject and/or attendees as desired.

3. Click Send Update when finished.

Remove a meeting from an Outlook appointment

If needed, you can remove the session information from an appointment without canceling the appointment altogether. This will keep the appointment on your calendar (and those of your attendees), but it will remove the meeting from the GoToMeeting system.

1. Open the desired appointment on your Outlook calendar.

2. In the Ribbon, click Remove Meeting.

3. Click Send Update when finished.

Related

Install GoToMeeting in Microsoft Outlook (Windows)

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