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Collaborate on a Google Drive File (Activities)

One of the post popular activities that GoToTraining offers is the ability for attendees to collaborate on a Google Drive file. This allows all attendees to view and make edits a shared file hosted in the cloud via Google Drive (such as a Google Doc, Google Sheet, Google Slide, or Google Drawing).

Using activities during your trainings gives you an interactive way to engage your attendees and can be a revolution in how you conduct your training exercises. You can have your attendees collaborate in real time on a shared Google Doc, watch a video, view an uploaded material – all while you monitor their progress and provide guidance. You can even split your attendees into smaller groups (called "breakouts") for separate discussions or activities. See Learn about Activities and Breakouts to learn more!

Note: As the organizer, you must have a free Google account set up in order to use this feature (attendees do not need an account for either GoToTraining or Google). Once you've signed in to your Google account, you may need to refresh the Activity Control page to see the changes in the right navigation.

Topics in this article:

Set up Google Drive files to use in activities

Access final Google Drive files after the activity

Share final Google Drive files after the activity

Set up Google Drive files to use in activities

You can complete this process either before or during your session!

Note: It is highly recommended that you complete this setup process sometime before the training you want to use activities in. To do so, simply launch an instant Train Now session and complete the setup; then when you start your actual training, the files will be ready to go.

1. Launch the Activity Center
First, start a new training. Then click Choose an Activity in the Activity pane to open the Activity Center.

2. Link your Google account
Under "Edit a doc together," click Sign in with Google. When prompted to grant GoToTraining access to your Google account, click Allow.

3. Create the GoToTraining folder
Under "Edit a doc together," click Add new. This will redirect you to your Google Drive account, where a new GoToTraining folder will be automatically created! Any files that you add to this folder will then be listed on your Activity Center page, and all files that are worked on will be saved to a Trainings sub-folder.

4. Add new files to use during activities
You're nearly done! Remember than any files that you add to the GoToTraining folder will automatically appear on your Activity Center page – simply open the GoToTraining folder and add a new file!

Access final Google Drive files after the activity

Each time you launch an "Edit a document together" activity during a training, you will see a new folder created in your Google Drive under GoToTraining > Trainings and labeled with the date the training was held.

All Google Drive files that are worked on during the activity will then be saved in that folder! You can click each file to open it.

Share final Google Drive files after the activity

If you would like to review the completed files once back in the main session, simply open the file and share your screen with attendees! All items will be listed after the activity is over (click to open), or you can access the file in Google Drive.

If you would like your students to be able to access the Google Drive files that were worked on for future reference, you can share them directly via Google Drive. See How to Share on the Google Support Site for more information.

 

Related

Activities Help and FAQs

Learn about Activities and Breakouts

Start an Activity

Share a Video, Image or PDF (Activities)