Data Room Index - ShareFile

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Data Room Index

ShareFile’s Virtual Data Room Plan includes a feature allowing administrators to generate a Data Room Index on a root-folder level. This report will generate a list of all files and folders within this root level folder and include an index. The index feature will assign a number to all files and folders within a root level folder so that administrators can organize and keep track of their files and subfolders. In addition to being an Admin user, a user attempting to view the Data Room Index must also have the Allow this user to access account-wide reporting permission.

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The Data Room Index can be found by clicking inside the root-level folder and on the sidebar underneath the Edit Folder Options link. If you select the Data Room Index link, a popup window will appear with a PDF listing of all files and subfolders within the folder. All files and subfolders will be assigned a number. For example, Subfolder 1 will be assigned a number of [1] and all files within this subfolder will be assigned numbers in this order: [1.1], [1.2] and so on. Files within the folder will then be assigned [2], [3] and so on.

This Data Room Index can be saved and printed so that the administrator can keep track of all the information within each root-level folder.

Data room index