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Join a Conference

Conference call invitees are sent an email with the scheduled conference information along with the toll-free and toll based access numbers. Keep in mind that OpenVoice is reservation-less and available 24/7 and that scheduling is not required to start a call. As long as your participants have your OpenVoice conference information, you can start a call at anytime with or without a meeting invite.

Topics in this article:

Conference Invite Email

Join a Conference as an Organizer

Join a Conference as a Participant

Conference Invite Email

When an organizer sends out a conference invite from the OpenVoice organizer web app, all invitees receive an email with the following information:

  • Title: Subject for the conference call (1)
  • When: Date and time of the conference call (2)
  • Where: The dial-in number along with the organizer's conference room number (3)
  • Who: The organizer (4)
  • Invitees: Conference participants (5)
  • Going?: Accept (Yes) or Decline (No) or Tentative (Maybe) or Propose New Time (6)
  • Conference Room: The organizer's conference room number (7)
  • Toll and Toll-free Numbers: A list of toll and toll-free numbers that an invitee can use to connect to the conference call (8)
  • Phone Commands: Phone commands that a participant can use during the conference (9)

Join a Conference as an Organizer

1. Using your phone, dial in using a toll or toll-free number available on the conference invite email. Alternatively, you can log in using your organizer credentials and view the dial-in numbers displayed on the My Conferences page.

2. Once you are connected to the conference, you will be asked to enter the Conference Room number followed by the pound (#) key.

3. Once you enter of the conference number, you will be asked to confirm if you're the organizer by pressing the star (*) key.

4. Enter your Organizer PIN followed by the pound (#) key . This is a unique number given to an organizer along with their conference number.

Your conference is now in session!

5. If you have chosen to set a security code for all your conference calls, you will be prompted to enter a security code (4-20 digits) followed by the pound (#) key.

6. Once you enter your security code, press 1 on your keypad to confirm to begin your conference.

Join a Conference as a Participant

1. Using your phone, dial in using the toll or toll-free number provided to you by the organizer in your conference invite email.

2. Once you are connected to the conference, you will be asked to enter the Conference Room number followed by the pound (#) key.

3. Once you enter the conference number, you will be asked to confirm if you're an organizer by pressing the star (*) key or to hold. Please hold.

4. If your organizer has set a security code for your conference call, you will be asked to enter the security code to connect.

Congratulations, you are in the conference now!