Organizer Control Panel - GoToWebinar

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Organizer Control Panel

When the organizer first joins the webinar, the Organizer Control Panel appears on the right side of the desktop. The Organizer Control Panel gives access to various organizer and presenter functions. The Control Panel can be customized by re-ordering panes, undocking or resizing those with the Release icon .

Additional Control Panel Panes

Organizer Control Panel Menu Bar - PC

Organizer Control Panel Menu Bar - Mac  

  • Menus: Provides access to leaving/ending the webinar, attendee options, Control Panel tools and online help files.
  • Screen Sharing: Provides presenter with a visual reminder of On Air status, the ability to show/pause/stop screen sharing, share keyboard and mouse control and change presenters (see Presenter Screen Tools Pane).
  • Grab Tab: Enables presenter to minimize the Control Panel to the side of the desktop to display his or her full desktop to attendees and still access Screen Sharing tools (see Presenter Control Panel Grab Tab).
  • Dashboard Pane: Provides organizers with a quick view of the timer, attendance, audience attentiveness, number of unanswered attendee questions and number of hands raised (see Dashboard Pane).
  • Audience View Pane: Provides the presenter with a thumbnail view of what the audience is seeing (currently not available for Mac users). (see Audience View)
  • Attendee List Pane: Provides organizers with the ability to manage all webinar attendees (see Manage Attendees).
  • Audio Pane: Enables organizers to manage their audio format, audio service and audio setup.
  • Webinar Information Pane: Provided for quick reference; Webinar ID can be given to someone to join through www.gotowebinar.com.
  • Additional Control Panel Panes: See the next section for additional Control Panel features.

Additional Control Panel Panes

Organizers can customize their Control Panel to suit their preferences. Additional panes can be displayed from the View menu. See Organizer Control Panel Menu Bar.

Audience View Pane

Provides the presenter a view of what the audience is seeing during the presentation. See Present at a Webinar.

Note: Audience view is not currently available for Mac users.

Chat Pane

Enables organizers to chat with other organizers and panelist or send a broadcast message to attendees. See Chat with Organizers and Panelists and Send a Broadcast Message to Attendees.

Polls Pane

Enables organizers to manage the polling feature. See Create Polls and Polling.

Questions Pane

Enables organizers to manage questions and answers from attendees as well as forward questions to panelists. See Questions Pane.

Recording Pane

Provides organizers the ability to record all screen activity that is presented in the GoToWebinar Viewer, including desktop and application sharing of other presenters in the webinar. See Record a Webinar.

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Organizer Control Panel Menu Bar - Windows

The Organizer Control Panel menu bar for Windows users provides access to various in-session application tools. Menu options include File, Options, View and Help.

File Menu  

For impromptu webinars started using Webinar Now, you can edit the name of your webinar (which appears in the attendee's Control Panel). If you leave the webinar, you will be prompted to end the webinar or promote someone to organizer to keep the webinar running. Questions and answers and any chat during the webinar can be saved for later review as a .TXT file to your computer.

Options Menu

You can manage whether attendees can view the attendee list, ask questions, raise their hands and view the session timer (which appears at the top of their Viewer). Simply check to turn options on and uncheck to turn them off.

View Menu

Organizers can select which panes to display in their Control Panel. With Auto-Hide the Control Panel on, your Control Panel is set to collapse automatically after 10 seconds of Control Panel inactivity. Select Show Control Panel in the View menu to keep it expanded.

Help Menu

The Help Menu provides access to the online Help files and GoToWebinar software version information. Send audio feedback directly to GoToMeeting Global Customer Support.

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Organizer Control Panel Menu Bar - Mac

The Organizer Control Panel menu bar for Mac users provides access to various in-session application tools. Menu options include File, Options and Audio.

Note: If you are presenting on a Mac and navigate to these menu options, attendees can see this. We recommend pausing screen sharing before navigating to the menu.

 

File Menu

For impromptu webinars started using Webinar Now, you can edit the name of your webinar as well as the Welcome Message (which appears in the attendee's Control Panel). If you leave the webinar, you will be prompted to end the webinar or promote someone to organizer to keep the webinar running. Chat during the webinar can be saved for later review as a .TXT file to your computer.

Options Menu

You can manage whether attendees can raise their hands or view the attendee list. Simply check to turn options on and uncheck to turn them off.

Audio Menu

If you are using the GoToWebinar Audio Service, you can switch between using Mic & Speakers or Telephone. In the Audio menu, select either Use Telephone or Use Mic & Speakers. When using Mic & Speakers, choose your devices under Audio Input and Audio Output.

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