Share a File - ShareFile

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Share a File

Sending File from your Account video Watch Video

The Share function allows you to send files quickly and securely via either the ShareFile email system or a link you can copy to your clipboard.

You can customize various security settings for your message before sending, send files to internal or external users, and even send files stored on your computer.

Note: Only Employee users with File Box access can send files stored on their computer.

 

Wait! My ShareFile account doesn't look like this!

  • Throughout the month of July, we will be making visual updates and adding new features to the ShareFile Web Application. We will be rolling these updates out in phases so some accounts may not see the below visual enhancements or new features right away.

 

Article Contents (click a link to skip to that section)

Email with ShareFile? Click here.

Get a Link? Click here.

 

Email with ShareFile

Email with ShareFile allows you to send your file(s) via ShareFile's email system. With this method, the recipient receives an email message containing a secure link to download the file(s).

You can send a file stored on your account, or send a file stored on your computer.

 

To send a file stored on your computer:

Access Share in the top navigation bar and choose Email with ShareFile

(This method requires File Box access)

 

To send a file stored in your account:

 

Select the file(s) and use Share in contextual menu

Or

 

Right-click the file and choose Email with ShareFile

 

Customize Your Message Before Sending

 

 

1. Enter a Recipient for your message. You can enter an email address manually, or select users from your address books or distribution groups.

2. Enter a Subject for your message. You may enter additional text in the Body of your message if needed.

3. Edit Message Options allows you to customize the following:

  • Send me a copy of this email - Receive a copy of the email message
  • Email me when files are downloaded - Receive a notification email when the download link is used by your recipient
  • Encrypt message - This feature is only available to users with Encrypted Email enabled.
  • Require recipients to log in - Require that recipients log in with their ShareFile account (or create one)
  • Access expires - Set how long you want the download link to be accessible
  • Downloads per user - Limit the number of downloads
  • Always link to the latest version of the file - This feature is only available to users with File Versioning enabled.

4. Add More allows you to select additional files to include with your message.

  • If sending files stored on your computer, a copy of the file will automatically be uploaded to your File Box.
  • If adding from ShareFile, use the folder tree menu to select which files to add.

5. Click Send when ready. You will receive confirmation that the message was sent successfully.

  • If sending files stored on your computer, the file will not send until the file is uploaded to your File Box. Please do not exit the menu until the success message is shown.

 

What Your Recipient Sees

The recipient will receive an email from "mail@sf-notifications.com" on behalf of the the ShareFile user that sent the message. Your recipient can then click the provided link to access the files.

 

(An example of your recipient's view)

 

Get a Link

Get a Link allows you to quickly obtain a secure download link to your files. With this method, ShareFile generates a link that you can copy and paste.

You can send a file stored on your account, or send a file stored on your computer.

 

To send a file stored on your computer:

 

Access Share in the top navigation bar and choose Get a Link

(This method requires File Box access)

 

To send a file stored in your account:

 

Select the file(s) and use Share in contextual menu

Or

 

Right-click the file and choose Email with ShareFile

 

Customize Your Link Before Generating

 

 

1. Edit Link Options allows you to customize the following:

  • Email me when files are downloaded - Receive a notification email when the download link is used by your recipient.
  • Require recipients to log in - Require that recipients log in with their ShareFile account (or create one).
  • Access expires - Set how long you want the download link to be accessible.
  • Downloads per user - Limit the number of downloads.
  • Always link to the latest version of the file - This feature is only available to users with File Versioning enabled.

2. Add More allows you to select additional files to include with your message.

  • If sending files stored on your computer, a copy of the file will automatically be uploaded to your File Box.
  • If adding from ShareFile, use the folder tree menu to select which files to add.

3. Click Get a Link when ready. The link will be generated and displayed on screen.

4. Click Copy Link to copy it to your clipboard. You may then paste the link into the app of your choice.

 

Related

What is the File Box?

What is Sent Messages?

How Do I Expire a Link I Already Sent?

How Do I Resend a File?

How Do I Change a Link's Expiration Date?

How Do I Request that Someone Send Files to Me?

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